# Add what guests will arrive to

> Fill in the schedule, travel, documents, forms and channels before guests open the app.

- Where: Event → Schedule, Travel, Documents, Forms, Channels, Locations, Links
- Console path: https://aaa.attend.vip/{org}/{event}/schedule
- Do first: [Choose what guests see](https://www.attend.vip/help/organizers/choose-features.md)
- Attend MCP tools: `travel__adminAddTravelLodging`, `agenda_items__createAgendaItem`, `agenda_items__createAgendaGroup`, `agenda_items__createAgendaActivity`, `agenda_items__agendaItemPublish`, `travel__adminAddTravelFlight`, `travel__adminAddTravelLodging`, `events__createEventDocument`, `events__publishEventDocument`, `todos__createTodo`, `chat__createChannel`, `locations__createLocation`, `events__createEventLink`
- Updated: 2026-10-19

Guests open the app minutes after they get your invite. Make sure there's something useful waiting. You don't need everything finished: add what you know now and keep adding. Guests see updates live.

Only set up the features you [switched on](https://www.attend.vip/help/organizers/choose-features.md).

> **Draft or published?** Schedule items, documents and forms can be saved as **Draft** while you work. Guests only see what's **Published**.

## Schedule

On **Schedule**, select **Add session** and pick a recipe:

- **Single event**: one session at one time, such as a welcome dinner. Choose whether it's **Required for all** (it appears on everyone's agenda automatically), **Display only**, **Open** to sign up, **Capacity-gated**, **Approval required** or **Invite only**.
- **Pick from options**: a group of choices.
  - **Pick exactly one** or **Pick one or skip**: options at the same time, like three afternoon excursions. Choosing one releases the others.
  - **Pick any combination**: options at different times that guests can mix.
  - **Placeholder (Coming soon)**: holds the slot until you add the options.
- **Repeated offering**: the same activity offered at several times, like spa slots. Guests book the number of times you allow.

Give it a name, times and a location, set a **Capacity** and waitlist if places are limited (choose a capacity-gated, approval or invite-only recipe for that), and choose **Published** or **Draft**.

![The Add to schedule panel](https://www.attend.vip/help/img/organizers/schedule-add.webp "Capture Schedule → 'Add session' → 'Add to schedule' panel showing the recipes (Single event, Pick from options, Repeated offering).")

Use **Tracks** to tag sessions (for example "Partners programme") so guests can filter.

## Travel

On **Travel**, select **Add travel** and choose a flight, ground transfer or rental. Add the details and the **Travelers** it applies to. Each guest sees only their own travel.

## Lodging

On **Lodging**, select **Add stay**. Enter the **Hotel**, **Check-in** and **Check-out**, and optionally the room type, confirmation number and address, then choose the guests in the room. Select **Save stay**. Each guest sees their own stay in the app.

## Documents

On **Documents**, select **New document**, give it a title and a kind (for example **Travel info**, **Venue info**, **FAQ** or **Emergency information**), and write it in the editor. Select **Publish** to make it available in the app. Use **Pin to Home** for the documents every guest should see first.

## Forms

On **Forms**, select **New form** and start from a template or a blank form. Use forms to collect anything you need from guests: passport details, dietary needs, emergency contacts, shirt sizes.

- **Audience**: everyone, specific guests, or only guests in a session, group or ticket type. It can't be changed after the form is created.
- **Emphasis**: mark a form **Important** to make it stand out in the app.
- **Submission**: **Editable** lets guests change their answers later. **One-time** locks them after submitting.

## Channels

Under **Guest channels**, select **New channel**. Choose who's in it under **Membership**, such as **Everyone confirmed**, a session's attendees, or a flight group. Set **Who can post** to **Organizers only** for an announcements channel.

Channels without guests are internal and only your team can see them.

## Locations and links

- **Locations**: add venues and rooms with **Add location**, then use them on schedule items so guests know where to go.
- **Links**: add useful links, such as a restaurant menu or a dress-code guide, with **Add link**.

## Do it with Claude or ChatGPT

With Attend connected (https://www.attend.vip/help/organizers/connect-ai/), paste:

```text
Using Attend, add these sessions to the schedule for my event [event name], as drafts so guests can't see them yet:
[Day / start time / end time / session name / location]
[Day / start time / end time / session name / location]
Afterwards, list everything that's on the schedule and which items are still drafts.
```