After you send
Track who's coming, approve and confirm guests, and keep everyone reachable.
- Where
- Event → People, Event → Reports
- Do first
- Send invites
Follow responses
The RSVP column on People shows where each guest is:
| Status | Meaning |
|---|---|
| Draft | Added, not invited yet |
| Invited | Invite sent, no reply yet |
| Pending | Said yes and is waiting for your approval |
| Waitlisted | Said yes while the event was full |
| Confirmed | Going |
| Declined | Said no |
| Cancelled | Said no after confirming |
| Rescinded | You cancelled their invite, or the event was cancelled |
| Checked in | Arrived |
| Checked out | Left |
Use the saved views at the top (All, Confirmed, Checked in, Pending, Waitlist, Declined) to work through each group. The Pending view also includes guests not invited yet, guests who haven’t replied, and waitlisted guests. Declined also includes cancelled guests.
Approve, confirm and waitlist
- Approve moves pending or waitlisted guests to confirmed and emails them the good news. You can approve guests even when the event is at capacity. Plus-one requests are approved in the guest’s Plus-ones section instead.
- Confirm records a yes you got another way, by phone or in person. It doesn’t send an email unless you choose Confirm & send invite.
- Cancel invite removes a guest’s access. They aren’t emailed.
Reminder emails
Every event comes with three “confirm your spot” reminder emails, sent 2, 7 and 14 days after each guest’s invite to guests who haven’t confirmed yet. Each guest’s reminders count from when their own invite was sent, so guests invited later get the same timing. Anyone who confirms or declines stops getting them, and nothing is sent once the event has started.
Manage them in Settings → Reminders:
- Add reminder to create your own. Choose When (after the invite is sent, or before the event starts), the number of Days and Plus hours, who to Send to (guests who haven’t confirmed, or confirmed guests), the Channel (email or push notification) and the Message.
- Edit, Switch off or delete any reminder.
- Upcoming sends shows what’s going out and when.
Reminders before the event starts need the event’s Timezone set in event details. You can change the reminder email’s wording and subject in Settings → Invites & emails.
Make sure you can reach everyone
Open Reports → Comms reach. It shows which confirmed guests have push notifications turned on and can receive text messages. Use the No push view to find guests who’ll miss urgent updates and nudge them to turn notifications on.
Check-in
On the day, open a confirmed guest and select Check in. Use the Checked in view to see who has arrived.